A Guide to Using Submittable

Our Online Application Manager

Hello prospective applicants! This guide will walk you through our online application process, which is run through the website Submittable.

USING SUBMITTABLE

GRANT-SPECIFIC ONLINE APPLICATION INSTRUCTIONS

1. To get to the online grant application, go to the Civic Art Program website and click on the Civic Arts Grants link to go to the grants page.
2. Click on the appropriate “Apply Now” link for the specific grant category for which you wish to apply. Please note that there are seven categories:
   1. Arts Organizations: Small Organizations
   2. Arts Organizations: Mid-Size Organizations
   3. Arts Organizations: Large Organizations
   4. Festivals: Small Events
   5. Festivals: Mid-Size Events
   6. Festivals: Large Events
   7. Individual Artist Projects
    
3. You will then be taken to the specific application form on our grant application site for the category you selected. The application form is hosted by Submittable (our online application manager).
4. At the top of the page, you will see a short introduction section for that category, reiterating eligibility, maximum grant award amounts, and providing links for the full grant guidelines and the budget form that you will need to fill out and upload later.
5. But first, below the introduction text, you will see the words “CREATE YOUR USER ACCOUNT.” Complete this short form by entering the requested information into the boxes and press the button at the bottom labeled “Create Account and Continue.” All applicants must create an account in order to submit an application. Be sure to register with an email address you frequently check, since you will receive email notifications about the status of your application.
6. After clicking “Create Account and Continue” you will be directed back to the introduction text. Scroll down—now the application form will be visible below. On the left side you can upload the required documents by clicking on the “Browse” button and selecting a file from your computer. The right side has corresponding directions for what each document should be included, as well as character count requirements.
7. For the budget section, we require that each applicant fill out and upload the provided budget form required for that category (see below). You can download the forms from the Civic Arts Grant website.
   • Small, Mid-Size and Large Organizations: Art Organization Budget Form
   • Small, Mid-Size and Large Festivals: Festival Budget Form
    
8. At the bottom of the application form there is a button labeled “Save Draft.” Clicking here allows you to save the application you have started, log out of Submittable, and resume your application later. You may also click “Submit” once you have completed the application. You will not be able to edit your application once you have clicked “Submit.” You will receive an email confirming that you have submitted your application.
9. Submittable also has an excellent FAQ section. Please consult this before reaching out to Civic Arts Staff with questions. Click here to go to the FAQ page
10. If you have questions regarding the Online Application that have not been answered, please contact Civic Arts Staff at  civicarts@cityofberkeley.info. You can also call Civic Arts Staff at (510) 981-7539 to make an appointment.