Rent Stabilization Board
Rent Stabilization Board

RENT STABILIZATION BOARD
Regular Meeting Minutes

Monday, May 24, 2010
7 PM

APPROVED

Video Archive
(2 hrs, 16 mins) 

In accordance with the Brown Act, CA Government Code Section 54953(b)(2) this meeting was also teleconferenced from the following location:  3600 Paradise Road, Las Vegas, NV 89169


1. Roll Call  Chair Stephens called the meeting to order at 7:26 p.m. Pam Wyche called the roll.

Commissioners present:  Blake, Drake, Harr, Shelton, Townley, Tregub (via teleconference), Webster, Stephens
Commissioners absent:  Chong
Staff present:  Brown, Kelekian, Mueller, Wyche  

2. Approval of Agenda  M/S/C  (Blake/Drake)  APPROVE AGENDA.  Roll call vote.  YES:  Blake, Drake, Harr, Shelton, Townley, Tregub, Webster, Stephens.  NO:  None.  ABSTAIN:  None.  ABSENT:  Chong.  Passed:  8-0-0-1.

3. Public Forum  There was one speaker:  Paul Barker on his good neighbors, good landlord and having his own house.

4. Approval of April 19, 2010 Board Meeting minutes.  M/S/C  (Blake/Webster)  APPROVE WITH THE FOLLOWING CHANGE:  NOTE ON ITEM 5.A. THAT COMMISSIONER CHONG DISTRIBUTED HIS PRESENTATION SLIDES TO THE BOARD AND THEY ARE AVAILABLE FROM STAFF.  Roll call vote.  YES:  Blake, Drake, Shelton, Townley, Tregub, Webster, Stephens.  NO:  None.  ABSTAIN:  Harr.  ABSENT:  Chong.  Passed:  7-0-1-1.

5. Introduction of newly-appointed Commissioner Katherine Harr by Chair Stephens.  Chair Stephens introduced Katherine Harr as our new Board member and noted that her biography is on the Rent Board website for those who would like to know more about her.  Commissioner Harr expressed her thanks for this opportunity and her intent to honor Commissioner Jack Harrison’s seat on the Board. 

6. Appeal Time Certain – 7:15 p.m.  T- 5057  (2441 Haste Street, Unit 32)

a.  M/S/W  (Blake/Shelton)  UPHOLD STAFF’S RECOMMENDATION TO NOT CONSIDER THE MOLD REPORT ATTACHED TO THE APPEAL.  NO VOTE – motion withdrawn by maker.

b.  M/S/C  (Townley/Drake)  NOT CONSIDER THE TWO DOCUMENTS RECEIVED BY LEGAL STAFF TODAY.  Roll call vote.  YES:  Blake, Drake, Harr, Shelton, Townley, Tregub, Webster, Stephens.  NO:  None.  ABSTAIN:  None.  ABSENT:  Chong. 
Passed:  8-0-0-1. **Vote later amended.

c.  M/S/C  (Blake/Drake)  MOVE THAT COMMISSIONER TREGUB NOT PARTICIPATE IN TONIGHT’S MEETING DUE TO THE TECHNICAL DIFFICULTIES INVOLVED BUT BE CONSIDERED AS PRESENT FOR THE RECORD; AND THAT HIS VOTE ON THE PREVIOUS MOTION BE WITHDRAWN.  Roll call vote.  YES:  Blake, Drake, Harr, Shelton, Townley, Webster, Stephens.  NO:  None.  ABSTAIN:  None.  ABSENT:  Chong, Tregub.  Passed:  7-0-0-2. 
(It is noted that Commissioner Tregub, in consideration of the teleconferencing difficulties,  supported this motion in principle and agreed to withdraw his previous vote on the Appeal.)

**AMENDED VOTE ON ITEM 6.b. (as per the motion in Item 6.c.):  YES:  Blake, Drake, Harr, Shelton, Townley, Webster, Stephens.  NO:  None.  ABSTAIN:  None.  ABSENT:  Chong, Tregub.  Passed:  7-0-0-2. 

d.  M/S/C  (Blake/Shelton)  NOT CONSIDER THE MOLD REPORT ATTACHED TO THE APPEAL DUE TO ITS LATE SUBMITTAL.  Voice vote.  Passed:  7-0-0-2.  ABSENT:  Chong, Tregub.

The appellant and petitioner then presented their case to the Board. 

e.  M/S/C  (Blake/Shelton)  UPHOLD THE STAFF RECOMMENDATION WITH THE ADDITION OF EXTENDING THE PERIOD FOR THE MALFUNCTIONING TOILET TO INCLUDE MAY 2006 THROUGH DECEMBER 2007.  Roll call vote.  YES:  Blake, Drake, Harr, Shelton, Webster, Stephens.  NO:  None.  ABSTAIN:  Townley.  ABSENT:  Chong, Tregub.  Passed:  6-0-1-2.   

7.  Action Items

a. From Board Members, Executive Director and Committees

Chair Stephens recommended that the Board consider Items 7.a.(1) through 7.a.(9)  in a single motion.  The Executive Director added that these nine items all related to contracts or purchase orders that are the same as the prior year (with the exception of Item 7.a.(6) which reflects a slight decrease in the purchase order amount). 

(1) Recommendation to adopt a resolution authorizing the Executive Director to modify the contract with Berkeley Community Media by extending the term through June 30, 2011 and increasing the contract by an amount not to exceed $19,000 for Fiscal Year 2010/2011. (Executive Director and Budget and Personnel Committee)

(2) Recommendation to adopt a resolution authorizing the Executive Director to issue a purchase order with KPFA to continue live broadcasts of all regularly-scheduled and periodic special Rent Board meetings in the 2010/2011 Fiscal Year in an amount not to exceed $2,100.  (Executive Director and Budget and Personnel Committee)

(3) Recommendation to adopt a resolution authorizing the Executive Director to issue a purchase order with Teri Darrenougue for captioning services of televised Board meetings for Fiscal Year 2010/2011 in an amount not to exceed $12,000. (Executive Director and Budget and Personnel Committee)

(4) Recommendation to adopt a resolution to modify Contract Number 2453 with Quartet Systems, Inc. for database maintenance by extending the term through June 30, 2011.  (Executive Director and Budget and Personnel Committee)

(5) Recommendation to adopt a resolution authorizing the Executive Director to issue a purchase order with Berkeley Unified School District for use of the Council Chambers in the Maudelle Shirek Building for all regularly-scheduled and periodic special Rent Board meetings in the 2010/2011 Fiscal Year in an amount not to exceed $2,000.  (Executive Director and Budget and Personnel Committee)

(6) Recommendation to adopt a resolution authorizing the Executive Director to issue a purchase order with Inkworks Progressive Printing for the 2010/2011 Fiscal Year in an amount not to exceed $25,000 for publication of notices, outreach and educational materials.  (Executive Director and Budget and Personnel Committee)

(7) Recommendation to adopt resolutions authorizing the Executive Director to execute contracts with the East Bay Community Law Center (EBCLC) and Eviction Defense Center (EDC) in the 2010/2011 Fiscal Year in an amount not to exceed $112,000 for each agency. (Executive Director and Budget and Personnel Committee)

(8) Recommendation to adopt a resolution authorizing the Executive Director to execute a contract with Christine Minnehan & Associates for legislative advocacy, in the 2010/2011 Fiscal Year in an amount not to exceed $45,000 plus $1,000 for reimbursement of out-of- pocket travel expenses when on Board business. (Executive Director and Budget and Personnel Committee)

(9) Recommendation to adopt a resolution authorizing the Executive Director to extend the contract with the Berkeley Food and Housing Program (BFHP) for the 2010/2011 Fiscal Year. M/S/C  (Drake/Townley)  ADOPT ALL RESOLUTIONS AS WRITTEN FOR ITEMS 7.A.(1) THROUGH 7.A.(9).  Voice vote.  Passed:  7-0-0-2.  ABSENT:  Chong, Tregub.

(10) Discussion and possible action concerning Measure “C” – Berkeley Pools Bond 
M/S/C  (Drake/Blake) THAT THE FULL BOARD ENDORSE MEASURE “C”,
THE BERKELEY POOLS BOND.  Voice vote.  Passed:  7-0-0-2.  ABSENT:  Chong, Tregub.

(11) Possible communication to City Council regarding Soft Story Ordinance signage and enforcement.  M/S/C  (Townley/Drake)  APPROVE LETTER TO COUNCIL RECOMMENDED BY THE SAFE AND SUSTAINABLE HOUSING COMMITTEE  AS WRITTEN.  Voice vote.  Passed:  7-0-0-2.  ABSENT:  Chong, Tregub.

(12) Proposal to approve staff recommendation on the following requests for waiver of late registration penalties. (Executive Director)
         
Ministerial Waivers
Waiver No.     Property Address
3826*              1515 Prince Street, Unit B
3827*              1522 Woolsey Street
3831*              1211 Ashby Avenue
3838*              2326 McKinley Avenue    
3839*              1039 Channing Way 
3840*              938 Camelia Street
3841*              1835 Prince Street 
3843*              1723-25 – 10th Street
3821                2428 – 8th Street, Unit D

Discretionary Waivers
Waiver No.    Property Address
3809*             1300 Monterey Avenue
3822*             154 Avenida Drive
3832*             2822 San Pablo Avenue
3846*             2814 Martin Luther King Jr. Way
3805               2682 Sacramento Street
3808               2243 Ashby Avenue
3819               2075A Emerson Street
3851               1318 Carrison Street
3852               2320 – 9th Street

  *Continued from the April 19th meeting.

Commissioner Shelton pulled Waiver Nos. 3822, 3832, 3808 & 3851.  Commissioner Harr pulled Waiver No. 3852.  Commissioner Townley pulled Waiver No. 3832.

M/S/C  (Blake/Drake) APPROVE STAFF RECOMMENDATION ON REMAINING WAIVER NOS. 3809, 3846, 3805 AND 3819.  Voice vote.  Passed:  7-0-0-2.  ABSENT:  Chong, Tregub.

M/S/C  (Shelton/Blake)  APPROVE STAFF RECOMMENDATION ON WAIVER NOS. 3808, 3822 AND 3851.  Voice vote.   Passed:  7-0-0-2.  ABSENT:  Chong, Tregub.

M/S/C  (Townley/Blake)  WAIVE 90% OF THE PENALTY ON WAIVER NO. 3832.  Roll call vote.  YES:  Blake, Harr, Townley, Webster, Stephens.  NO:  Drake, Shelton.  ABSTAIN:  None.  ABSENT:    Chong, Tregub.  Passed:  5-2-0-2.

M/S/F  (Townley/Harr)  WAIVE 50% OF THE PENALTY ON WAIVER NO. 3852.  Roll call vote.  YES:  Harr, Townley.  NO:  Blake, Drake, Shelton, Webster, Stephens.  ABSTAIN:  None.  ABSENT:  Chong, Tregub.  Failed:  2-5-0-2.
 
M/S/C  (Blake/Townley)  WAIVE 25% OF THE PENALTY ON WAIVER NO. 3852.  Roll call vote.  YES:  Blake, Harr, Townley, Webster, Stephens.  NO:  Drake, Shelton.  ABSTAIN:  None.  ABSENT:  Chong, Tregub.  Passed:  5-2-0-2.

8.  Information and Announcements
            
a.     Reports from Board Members/Staff.
 
(1) Market Median report for January 1999 through March 2010.  Chair Stephens commented that rents were going up slightly.

(2) Board Committee assignment update.  Chair mentioned that this item is in the agenda packet.

(3) Deputy Director search update.  (Executive Director)  Not discussed.

(4) Ideas for improving the Rental Housing Safety Program.  (Commissioner Chong)  Included in the agenda packet and self-explanatory.

(5) Research Reports now available on our Web site. (Executive Director)  Not discussed.

(6) Spring Newsletter – Expanded Edition  (Executive Director)  Commissioner Blake commented that the Spring Newsletter is very good and he likes the typeface.

b.   Announcements of upcoming Committee/Board Meetings.  Not discussed.

(1) Budget and Personnel

a. Agenda for May 21st meeting.

(2) Outreach

a. Approved March 12, 2010 meeting minutes.

b. May 7, 2010 meeting agenda.

(3) IRA/AGA and Habitability

a. Approved April 15, 2010 meeting minutes.

b. Agenda for May 20th meeting.

(4) Eviction/Section 8

(5)  Safe & Sustainable 

a. Agenda for May 24th meeting.

(6)  4 x 4 City Council/RSB Housing Committee

(7)   Ad Hoc Committee on Waiver Process – Chair Stephens would like the committee to meet as soon as possible. 

(8)  Future Special Meetings

c.      Discussion of items for possible placement on future agenda.  Commissioner Drake asked that an update on the Retaliation Ordinance be agendized for the June meeting.

9.   Adjournment  (Townley/Drake)  Voice vote.  Passed: 6-0-1-2.  Chair adjourned at 9:50 p.m.


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Rent Stabilization Board, 2125 Milvia Street, Berkeley, CA 94704
Questions or comments? Email: rent@cityofberkeley.info Phone: (510) 981-7368
(510) 981-CITY/2489 or 311 from any landline in Berkeley
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